Stop reading every tender. Win the right ones.
VaseBid pulls in every South African public tender, scores the fit before you read a word, and carries the bids worth winning through compliance, drafting and approval to a submission you can prove.
Most aren't for you. Finding the few that are shouldn't take a morning.
One expired certificate or missed briefing disqualifies months of work.
Nobody can see what closes this week — until it already has.
One path from tender to award.
- 1 · TenderDiscoverEvery eTender screened against your keywords and scored for fit.
- 2 · LeadGo / no-goQualify fast with the fit ring, deadline and requirement summary.
- 3 · OpportunityBid preparationDocuments, compliance, drafting and review in one workspace.
- 4 · OpportunitySubmittedPack assembled, checklist cleared, lodged on time.
- 5 · OpportunityAwaiting decisionTrack the buyer’s evaluation and follow up.
- 6 · ClosedWon / LostCapture the outcome and what to repeat next time.
Tell it what you do once. It reads every tender for you.
Set organisation keywords with weights and exclusions. VaseBid scans titles, descriptions and categories and flags matches for review.
- Weighted keywords (×3, ×5) and hard exclusions like “cancellation”
- Choose which fields to scan and the score that triggers a flag
- Shared across the whole workspace
A triage queue, not an inbox.
Every tender lands with a status, a days-to-close badge and the single next action — so the team always knows what to do first.
- At-risk count for deadlines and readiness
- Filter by category, stage, client and date
- AI industry categories on demand
Start the day with what needs you.
Weighted pipeline, win rate, what closes this week and the tasks waiting on you — each with a next step, not just a number.
- Your deals closing soon, then best-fit untriaged tenders
- Needs-your-action list with one-click fixes
- Triage highest-fit first
Cards move when the work is done — never by hand.
Each stage has an exit gate. Upload the pack, extract requirements, clear the compliance matrix — and the deal advances itself. Weighted value shows what the pipeline is really worth.
Everything a bid office runs on. Nothing in spreadsheets.
From the first sight of a tender to the signed contract, every step lives in one workspace your whole team can see.
Tenders come to you — already scored.
Public tenders stream in automatically from the national eTenders feed, filtered by your rules and scored 0–100 for fit before anyone opens them.
- AI extraction pulls requirements, dates and conditions from the documents
- Recorded go/no-go with reasons — every skipped bid explainable
- Compulsory briefings flagged as a hard stop, not just a date
- Addenda tracked, so you always bid on the current document
- Watchlist, deadline reminders, and closing dates in Outlook or Google Calendar
A board that can’t flatter itself.
Stages advance from work actually done, never typed in by hand. Each bid gets one workspace for documents, tasks, team and decisions.
- Response sections with owners, due dates and a personal My Work view
- Named approvers sign off pricing before anything goes out
- Control gates and recorded deviations, with who accepted the risk
- Document packs and a submission record with proof of receipt
- Awarded work flows into contracts, signatures and obligations
Most bids are lost on paperwork. Not yours.
Enter your standing once — CIPC, B-BBEE, tax, CIDB, directors — and every tender is matched against what you can actually evidence.
- Compliance matrix per tender, checklist cleared before submission
- Expiry warnings on certificates and accreditations
- OEM authorisations and reference letters ready to attach
- Document vault and shared library, always current
- Branding assets so every submission looks like you
Know who’s free before you commit.
Effort against capacity shows an over-committed team before it slips — and the Expert Desk fills the gaps you can’t staff.
- Teams, assignments and leave blockouts
- Skills register with periodically reviewed proficiency
- Advice on which bids to reallocate or drop
- Expert Desk: KYC-verified external specialists
- Scoped engagements, ratings and a payment wallet
Numbers that tell you what to do next.
A dashboard where every metric carries a next step — and prepared reports for the board, the bid manager and the coordinator.
- Win-rate and outcome analysis, including against whom
- Report builder on your own data, no change request needed
- KPI snapshots, so a trend is real and not recalculated
- Full audit log of who did what, and when
- Export anything to a file
AI that reads your tender, not the internet.
Ask a question and get an answer grounded in the tender’s own documents. Then let it do the first draft.
- Summaries that condense a 200-page tender to what matters
- Drafted response sections you edit, not start from blank
- Proposal automation from your past work
- Monthly AI credits on every plan, with a clear ledger
A second opinion, before you commit.
Share a tender with anyone whose judgement you want — a colleague, an engineer, a partner — and get it in writing before the go/no-go, not after.
- Send it by email or WhatsApp; they need no VaseBid account to read it
- They see the tender notice only — never your scoring, your notes or your decision
- Colleagues and outside experts comment in one thread, with guests marked as guests
- Schedule the go/no-go in Teams, Meet or Zoom — everyone gets a calendar invitation
- Links expire, can be revoked, and show you whether they were ever opened
Your pricing never shares a table with anyone else’s.
Bid strategy is commercially sensitive, and your company profile holds regulated identifiers. We protect both at the storage layer — not just at the login screen.
- HTTPS enforced with HSTS
- Content security policy on every response
- Camera, microphone and location access denied
- Encryption keys rotate without re-entry
If something breaks, you hear it from us first.
When the system fails for you, a ticket is raised, classified and sent to you with a reference — before you have to ask.
Start free. Pay as your bid office grows.
Monthly prices in rand, excl. VAT. Trials start without a card; pay by card or EFT through secure payments. Every plan includes monthly AI credits, and your team moves groups automatically when you change plan.
Explore VaseBid with limited tender search and basic alerts.
- 1 user
- 3 tenders
- 512 MB storage
- Limited tender search
- 3 saved tenders
- Basic alerts
Low-cost package for SMEs that need alerts, watchlists, and AI summaries.
- 1 user
- 25 tenders
- 2.5 GB storage
- Alerts
- Watchlist
- AI summary
- Deadline reminders
For active bidders that need AI scoring, bid/no-bid support, and document control.
- 3 users
- 100 tenders
- 12.5 GB storage
- AI scoring
- Bid/no-bid
- Compliance checklist
- Document vault
Team workspace for tasking, approvals, compliance matrices, and audit control.
- 10 users
- 300 tenders
- 50 GB storage
- Multi-user workspace
- Tasking
- Approvals
- Compliance matrix
- Audit log
Custom package for bid offices needing integrations, SSO, analytics, automation, and SLA support.
- Unlimited users
- Unlimited tenders
- 500 GB+ storage
- API
- Custom sources
- SSO
- Advanced analytics
- Proposal automation
- Support SLA
Two ways in.
- · Import up to 50 tenders
- · Invite your whole bid team
- · Guided onboarding call
- · No card needed
- · Every feature, no limits
- · Direct line to the team
- · 40% off your first year
- · Runs until 31 December 2026